Timesheets
Review, correct, and approve employee hours.
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Review, correct, and approve employee hours.
The Hours → Employee hours page (under Manage team) is where managers turn clocked hours into approved, payroll-ready records. It requires schedule management permissions.
Use Generate Timesheet to compile an employee's clocked entries for a pay period. Overtime and double time are calculated automatically per your time tracking settings.
Automatic preparation also creates draft timesheets for completed pay periods when the background job is configured. Weekly periods use Monday–Sunday; a biweekly schedule uses an existing timesheet to anchor its cycle. Monthly periods use calendar months and semimonthly periods use the 1st–15th and 16th–month end. Generation uses recorded time-clock entries, not scheduled shift duration or volunteer attendance hours.
Daily and pay-period boundaries use the organization time zone. Overnight hours count on the checkout day. Weekly overtime thresholds reset each Monday, independently of the pay-period boundary. Hours earlier in the same workweek count toward the threshold even if the pay period starts midweek. Review the resulting totals against your configured rules before approval.
Generation is scoped to the team and employee: members cannot generate another person's timesheet, and only permitted managers can generate across the team. Approved timesheets cannot be regenerated or overwritten; an employee can regenerate only their own draft.
Open a timesheet to see its entries — clock-in/out times, notes, and any recorded locations:
Members can view their own timesheets, generate the current period, correct permitted draft entries, and submit for approval from Hours → Employee hours in the mobile app. Reviewers with permission to manage schedules can open More → Review hours to approve submitted timesheets and correct a member's time entries; each correction needs a reason and is recorded in the timesheet's correction history. Entries in an approved timesheet can't be changed. Payroll settings and exports remain on the website.
Approve a timesheet to lock it in for payroll. Approved hours feed the payroll export.
Volunteer attendance is available in Hours → Service hours. It shares the Hours workspace and organization settings, while service credit remains separate from payroll. See Volunteer service hours.